What a Wedding Planner Actually Does!
Most couples think of wedding planning, the first things that come to mind are the fun bits. Venue tours, dress shopping, cake tasting. The rest? Hidden. Unseen. And often handled by someone like me so you can enjoy being engaged without losing your mind.
Here’s what a wedding planner actually does long before the big day.
Keeps your planning on track
You might think you’ll “just remember everything.” You won’t. A planner builds the bones of the entire wedding:
Budget planning
Timelines
Checklists
Vendor booking order
Payment deadlines
I keep everything moving so you don’t have last-minute chaos.
Stops you from blowing your budget
Most couples underestimate their costs by thousands. I look at your numbers and look at your priorities. Then, I tell you the truth before you accidentally book a $9k flower install you can’t afford. You get a realistic plan, not surprise bills.
Protects you from dodgy contracts
You’d be shocked at how many couples sign contracts that don’t protect them.
I check:
Hidden fees
Ridiculous T&Cs
Unclear inclusions
Payment schedules
Cancellation terms
I flag the red flags so you don’t get burned.
Finds vendors who actually suit you
You’re not trawling Instagram for hours wondering who’s good.
I pair you with the right people based on:
Personality
Style
Budget
Reliability
You get a solid team instead of crossing your fingers and hoping.
Puts out fires quietly so you never hear about them
This is the part people never see. The planner is the buffer between you and the chaos.
Behind the scenes, I’m dealing with:
A florist running late
A DJ with a flat tyre
A cake delivery that “accidentally” went to the neighbour
A groomsman who’s disappeared
A celebrant mic that suddenly dies
You won’t know any of this happened. Because you shouldn’t, that’s what you’re paying for!
Creates the full day run-sheet
This is the document all vendors rely on.
It covers:
Bump in
Styling
Ceremony timing
Canapés
Photos
Reception milestones
Music
MC duties
Speeches
First dance
Packdown
Without this, the day falls apart. With it, everything flows.
Manages every person, every minute, every moving part
On the day, I’m the one coordinating:
Vendors
Guests
Bridal party
MC
Venue staff
Celebrant
Musicians
Photographer
Transport
Timing
You get to be present. I deal with everything else.
Stops well-meaning family from hijacking your day
A planner is your polite shield. I will always advocate for my clients.
“No, the ceremony won’t be moved because Uncle John prefers shade.”
“Yes, the couple want an unplugged ceremony.”
“No, we can’t push speeches early because someone is hungry.”
Boundaries. Protected.
Makes sure you look and feel calm
This part matters more than couples realise. I:
Remind you to breathe and stay present
Fix your veil
Help with the dress
Get you water (or champagne)
Check teeth for lipstick
Give you five minutes alone before walking in
You get emotional support alongside logistics.
And yes… we do a LOT more than just ‘turn up on the day’
When you hire a planner, you’re hiring:
A strategist
A negotiator
A creative
A project manager
A producer
A therapist
A calm presence
A problem solver
Your advocate
It’s months of invisible work so your wedding day feels effortless.
Thinking about hiring a planner?
If you’re on the Sunshine Coast, Brisbane, Gold Coast, Noosa or Sydney and want the calmest wedding experience possible, book a Sanity Session. It’s a one-hour planning session with me where we get clear on your priorities, budget, and next steps.
You walk away knowing exactly what to do.
Book your Sanity Session here:
eventzen.com.au/sanity-session
Sunshine Coast weddings | Noosa weddings | Sydney weddings | EventZen